Procedures For Applying Work Permit For Foreign Workers In Vietnam

The main contents are as follows:

1/ Several notice when registering work permit

2/ Instructions for consular legalization of documents to be used in Vietnam

3/ Guidelines for making certification of work experience

4/ Work permit procedures in Vietnam for each circumstance

To register work permit for foreign workers in Vietnam, there are some notice as follows:

-          General provisions of the government on newly granting, renewing work permit but each province will sometimes have their own applying.

-          For nationalities of Africa, Middle East, sometimes the registration of work permit will be more difficult than those of European countries, America, and Asia, Oceania.

-          The companies under the management of industrial zones must proceed work permit in IZ Management Board of that province and the companies registering to do business outside IZ Management Board have to proceed work permit in Department of Labour of that province.

-          The documents issued abroad must be consularly legalized and translated into Vietnamese and notarized.

-          Foreigners who have not yet been to Vietnam to work also can be applied to work permit.

-          There are circumstances need fully documents, but some cases are exempt from documents under the provisions.

-          Sometimes, the records do not have fully documents can be processed by avoiding law violations and applied to work permit

-          The foreign workers have been working in Vietnam and applied for work permit in Vietnam companies, can make Certificate of working experience in those companies.

-          All documents issued in foreign countries, if possible, should make in English.

-          Customers that proceed work permit and use the services of our company should let us compose dossiers and follow the instructions, to avoid remaking because of improper procedure

-          The content of the certificate of work experience must be detailed and clear.

Procedures for consularly legalizing documents to apply work permit in Vietnam:

Consularly legalizing foreign documents is that the documents issued by any government or company must be confirmed by Ministry of Foreign Affairs of that country. Then the Vietnam embassy in that country confirms.

In case there are no representative body of the government of Vietnam in that country, the applicant must go to Vietnam embassy in neighboring countries concurrently to confirm.

We offer the following examples for customers to better understand:

-          Judicial Certification to Chinese citizens issued by the Chinese government, the consular legalization of documents is as follows:

Step 1: The applicant brings Judicial Certification to diplomatic office in China to certificate.

Step 2: then, the applicant brings the certificate in step 1 above to Vietnam embassy office in China to confirm once more.

-          Certificate of working experience by companies in Taiwan, consular legalization of documents is as follows:

a: The applicant brings Certificate of working experience to diplomatic office in China to certificate.

b: then, the applicant brings the certificate above to Vietnam embassy office in China to confirm once more.

The content of certificate of working experience:

Making certificate of working experience at the request of the Vietnamese government to make work permit is as follows, customers shall pay attention to avoid remaking.

-          Full name and address of the company

-          Landline and fax number if available

-          Short description of the company: The main business of the company, the main task of the person need confirmation.

-          Clearly stating position of the person need to confirm the work, which position in the company.

-          Working duration in the company must be clearly inscribed

-          Personal information of person who needs to confirm must be the same as the passport: full name as in passport, date of birth, passport number, nationality.

-          The signer to certify must clearly state full name and position in the company

-          On the confirmation, there must have the seal of the company.

Work permit procedures in Vietnam for the following cases:

A/ The foreign workers are in other countries.

This case is applied to the customers are foreigners who have entered Vietnam or not, they are currently outside the territory of Vietnam. If the customer has previously been entering Vietnam many times or work permit has been granted but he/she is currently living, working abroad. Now, he/she wants to return to Vietnam to work for a long term.

Dossiers for carrying out work permit are as follows:

-          Foreign judicial record with validation has been consularly legalized.

-          Foreign certificate of health status has been consularly legalized.

-          Certificate of working experience has been consularly legalized.

-          True copy of the passport, including the cover and blank pages (without missing one page on the passport) has been consularly legalized.

-          Degree or certificate of training above 01 years has been consularly legalized.

-          02 Profile photo of looking straight, white background, without glasses.

-          The company in Vietnam guarantees

All such documents are delivered to Vietnam.

B/ The foreign workers are staying in Vietnam.

1/ Customers have been entering Vietnam, this is the first time of applying work permit in Vietnam.

Dossiers for carrying out work permit are as follows:

-          Foreign Judicial Certification with validation has been consularly legalized (if having any Judicial Certification in Vietnam, they do not need to do validation of Foreign Judicial Certification).

-          A health certificate in Vietnam.

-          Certificate of working experience has been consularly legalized.

-          True copy of the passport, including the cover and blank pages (without missing one page on the passport).

-          Degree or certificate of training above 01 years has been consularly legalized.

-          02 Profile photo of looking straight, white background, without glasses.

-          Judicial Certification of Vietnam government (if they have entering Vietnam from 02 times or more, they are required to do).

-          The company in Vietnam guarantees

2/ Customers have had work permit in Vietnam with validation.

Customers must have the original or certified true copy of a valid work permit to make work permit dossiers be simpler, if the new company do work permit for foreigner workers, it must the same position as the old company.

Dossiers for carrying out work permit are as follows:

-          A health certificate in Vietnam.

-          True copy of the passport, including the cover and blank pages (without missing one page on the passport).

-          02 Profile photo of looking straight, white background, without glasses.

-          Judicial Certification of Vietnam government (if they have entering Vietnam from 02 times or more, they are required to do).

-          The company in Vietnam guarantees

Some positions are simplified with work permit procedures:

-          CEO, or legal representative named in the registration of business

-          Board members, must be named in business registration.

-          Directors, board members certified by IZ Management Board or Department of Labour.

-          The persons named in the composition of capital contribution are exempt from work permit

For more details please contact us.